Microsoft Excel

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Keyboard Shortcuts for Microsoft Excel

Speed up your outputs by using these shortcuts.

Practice is the key to success. Good Luck!

HOTKEY	DESCRIPTION
BASIC INFORMATION
Default sheets (per file):	3
Total Rows per sheet:	65,536
Total Columns per sheet:	256
Total Cells per sheet:	167,77,216
FUNCTION	FORMULA
Total Profit/loss Percent	=B63*B64/100 (actual amount*profit/100)
Total Amount (Profit)	=B56*B57/100+B56 (actual amount*profit/100 + actual amount)
Total Amount (Loss)	=D22*D23/100-D22 (actual amount*profit/100 - actual amount)
Percentage (Result)	=M7/750*100  (obtained Marks/Total Marks*100)
Square Root	=SQRT(B75) (find square root of a given number)
Average	=AVERAGE(D76:D83) (find average of a given range)
Maximum Amount	=MAX(D90:D97) (find maximum number in given range)
Minimum Amount	=MIN(F90:F97) (find minimum number in a given range)
Count the Entries	=COUNT(D104:D115) (counts the entries in given range)
Count if greater than 5000	=COUNTIF(B1:B31,">5000") (5000 is supposed amount)
Count if smaller than 5000	=COUNTIF(B1:B31,"<5000") (5000 is supposed amount)
Sum if greater than 5000	=SUMIF(B1:B31,">5000") (5000 is supposed amount)
Sum if smaller than 5000	=SUMIF(B1:B31,"<5000") (5000 is supposed amount)
Count years from Today	=DATEDIF(D175,NOW(),"y") (counts given date in years)
Count months from Today	=DATEDIF(D176,NOW(),"m") (counts given date in months)
Count days from Today	=DATEDIF(D177,NOW(),"d") (counts given date in days)
Choose Weekday	=TEXT(WEEKDAY(J182), "dddd")
Convert	=CONVERT(D19,"in","cm") (ft-m, lbm-kg, l-gal, C-F)
Large (First)	=LARGE(D203:D214,1) (find 1st highest number )
Large (Second)	=LARGE(D203:D214,2) (find 2nd highest number )
Large (Third)	=LARGE(D203:D214,3) (find 3rd highest number )
Small (First)	=SMALL(D203:D214,1) (find 1st smallest number)
Small (Second)	=SMALL(D203:D214,2) (find 2nd smallest number)
Small (Third)	=SMALL(D203:D214,3) (find 3rd smallest number)
Insert Current Date	=TODAY() (Keyboard Shortcut Ctrl + ; semicolon)
Insert Current Time	Ctrl + : (Keyboard Shortcut)
Insert Currency Symbol	Ctrl + Shift + $ (apply on an amount, already in a cell)
Change Date Format	Ctrl + Shift + # (change date format, already in a cell)
Insert AutoSum Function	Alt + = (Keyboard Shortcut)
Show Formulas (Toggle)	Ctrl + ~ (show all formulas except results)
Move to Start /End of sheet	Ctrl + Home  /  Ctrl + End (Keyboard Shortcut)
Move to next/previous sheet	Ctrl + Page Up  / Ctrl + Page Down (Keyboard Shortcut)
Open the Format Cells dialog	Ctrl + 1 (Keyboard Shortcut)
Edit a cell's contents	F2 (Keyboard Shortcut)
Select a block/table of data	Ctrl + Shift + * (Keyboard Shortcut)
	Note: Red entries are supposed cells
Compiled & Tested by: Muhammad Ajmal Beig Naz Principal, Pentium Graphics Center & Training Institute

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