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Microsoft Word

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Keyboard Shortcuts for Microsoft Word

Speed up your outputs by using these shortcuts.
Practice is the key to success. Good Luck!

HOTKEY

DESCRIPTION

Ctrl + A

Select All

Ctrl + B

Bold Font

Ctrl + C

Copy

Ctrl + D

Font Format (window)

Ctrl + E

Align Center

Ctrl + F

Find

Ctrl + G (F5)

Go To

Ctrl + H

Replace

Ctrl + I

Italic Font

Ctrl + J

Justify the text

Ctrl + K

Insert Hyperlink

Ctrl + L

Align Left

Ctrl + M

Increase Indent

Ctrl + Shift + M

Decrease Indent

Ctrl + N

Create New File

Ctrl + O

Open File

Ctrl + P

Print File

Ctrl + Q

Align Default (Left)

Ctrl + R

Align Right

Ctrl + S

Save

F12

Save As

Ctrl + T

Hanging Indent

Ctrl + Shift + T

Unhanging Indent

Ctrl + U

Underline Font

Ctrl + Shift + D

Double Underline

Ctrl + Shift + W

Underline Words Only

Ctrl + V

Paste

Ctrl + W

Close Document

Ctrl + X

Cut

Ctrl + Y (F4)

Redo/Repeat Last Action

Ctrl + Z

Undo

Ctrl + F2

Print Preview

Ctrl + F3

Spike

Ctrl + Shift + F3

Insert Spike

Ctrl + F4    (Alt + F4)

Close Document

Ctrl + F9

Insert Field Character

Ctrl + F10

Min / Maximize Window

Ctrl + F12

Open File

Ctrl + Home

Move to Start of Document

Ctrl + End

Move to End of Document

Ctrl + Page Up

Start of Window

Ctrl + Page Down

End of Window

Ctrl + Delete

Delete Word

Ctrl + Spacebar

Restore Default Font & Size

Ctrl + 1

Single Line Space

Ctrl + 5

1 ˝ Line Space

Ctrl + 2

Double Line Space

Ctrl + (+)

Superscript

Ctrl + (=)

Subscript

Ctrl + Shift + A

All Caps Letters

Ctrl + Shift + K

All Small Caps Letters

Ctrl + Shift + C

Copy Format

Ctrl + Shift + V

Paste Format

Ctrl + Shift + G

Open Word Count Window

Ctrl + Shift + L

Apply Bullets

Ctrl + Alt + F

Create Footnote

Ctrl + Alt + I

Print Preview

Ctrl + Alt + R

Insert Registration Mark - ®

Ctrl + Alt + S

Split Active Window

Ctrl + Alt + T

Insert Trade Mark - ™

Ctrl + Alt + Z

Go Back to Last Edit Point

Ctrl + Shift + Rt. Arrow

Select Whole Word Right č

Ctrl + Shift + Lt. Arrow

Select Whole Word Left ç

Ctrl + Shift + Up Arrow

Select Whole Line Up

Ctrl + Shift + Down Arrow

Select Whole Line Down

Ctrl + Shift + F5

Insert Bookmark

Ctrl + Shift + 8

Show/Hide Non-print Char.

Ctrl + Shift + (>) / (<)

Grow/Shrink Font Size

Ctrl + ] / Ctrl + [

Grow/Shrink Font One Point

Ctrl + Shift + Enter

Split Table / Page Break

Ctrl + Enter (in table)

Split Table to Next Page

Ctrl + Enter

Page Break

Ctrl + Shift + Spacebar

Non-spacing Break

Ctrl + Alt + 1

Apply Heading 1

Ctrl + Alt + 2

Apply Heading 2

Ctrl + Alt + 3

Apply Heading 3

Ctrl + Alt + (.)

Put Triple Full Stop …

Shift + Alt + D

Insert Current Date

Shift + Alt + T

Insert Current Time

Shift + Alt + Up/Down Arrow

Move a table row up/down

Shift + F3

Change Letter Case (toggle)

Shift + F5

Return to the last edit point

F7

Spelling & Grammar Check

Alt + F7

Find Next Spelling Error

Shift + F7

Thesaurus

Double Click on Word

Select Whole Word

Ctrl + Click

Select Whole Sentence

Triple Click

Select Whole Paragraph

Alt + Drag

Select text in a Rectangle

Ctrl + Left /Right Arrow

Move to L/R Word by Word

=rand (4,5) Enter

Add Fake Text

more office tips...

Please Note:

  • All shortcuts are personally checked and found correct in a beneficial behaviour.

  • New shortcut combinations may be created or change (not recommended). Go to Tools > Customized > Keyboard…

  • If these shortcuts are changed or pre-assigned to use in some other software, default shortcuts will not work.

Compiled & Tested by: Muhammad Ajmal Beig Naz
Principal, Pentium Graphics Center & Training Institute

For more keyboard shortcuts and Tips, buy our book TIPS & TRICKS

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Copyright © 2003-2014 by Muhammad Ajmal Beig Naz (ajmalbeig) All rights reserved

Website on air since: Tuesday, March 11, 2003 (
sub-web since: Tuesday, August 20, 2008)